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SGB helpline

Harper Macleod manages the legal expert resource helpline for Sport Governing Bodies (SGBs) supported by sportscotland.

Overview

Helpline and useful documents

SGBs receive one hour’s free advice under Harper Macleod’s colleague down the corridor service. If a query is likely to exceed that time, Harper Macleod submits an escalation to sportscotland for approval and we may ask you for further information in order to submit an escalation.

The escalation provides sportscotland with an overview of the legal support requested by the SGB and the work to be undertaken by Harper Macleod. There is no requirement for SGBs to seek approval of your sportscotland Partnership Manager prior to contacting the legal helpline. However, often where Harper Macleod informs you that an escalation is required, we recommend that you liaise with your Partnership Manager so they are aware of the matter.

Once sportscotland has approved Harper Macleod’s escalation, you will be informed by your Harper Macleod contact who will commence the requested work.

Our legal helpline is managed by Kelly Fraser and Bruce Caldow has overall responsibility.

Updates

Important updates
Being Fraud Aware

Update January 2022

Several sports clubs and organisations, as with many businesses, have recently been the target of a convincing scamming campaign. Club treasurers received emails from what appeared to be their individual club presidents, asking for a payment to be sent to specific bank details.

Most who received the email followed this up by checking with the president or another official, before making any payment, which alerted them to the fact that it was a scam. However, it was particularly convincing and unfortunately a couple of clubs were caught out.

This is a serious issue affecting businesses and organisations across a variety of sectors. Scamming campaigns are becoming increasingly common and more difficult to spot.

Police Scotland has posted helpful advice that should be circulated around your business and highlights key points to consider and what to look out for to avoid becoming a victim of fraud.

Additionally, it is very important to follow your bank’s specific guidance on how best to avoid being scammed. This is crucial because, if in the unfortunate case you are caught out and lose money, if you have followed all bank promoted guidance it is more likely that the bank will provide a reimbursement and the losses are recovered.

This is an issue that is rapidly changing and becoming more and more prevalent. It is very important that all organisations are live to the most recent types of scams and the most up to date guidance for how best to spot and avoid.

Useful Links:

COVID-19

Coronavirus updates

Data Protection

Updates

What clubs need to know about coronavirus and data protection18 Mar 20DOWNLOAD

Employer obligations

Updates

Employers obligations19 Mar 20DOWNLOAD
10 key legal points for employers due to coronavirus
school closures
19 Mar 20DOWNLOAD
Emergency volunteer leave26 Mar 20DOWNLOAD
Holidays26 Mar 20DOWNLOAD
Home working guidance26 Mar 20DOWNLOAD
Coronavirus job retention scheme (CSJR)
& Furloughed Workers (FW)
27 Mar 20DOWNLOAD
Protection for self employed and free lancers27 Mar 20DOWNLOAD
Employment frequently asked questions (FAQs)1 Apr 20DOWNLOAD
Supporting employees3 Apr 20DOWNLOAD
Supporting employees and self employed coaches3 Apr 20DOWNLOAD
Right to work checks3 Apr 20DOWNLOAD
Changes to working time regulations3 Apr 20DOWNLOAD
Furlough – grant funding6 Apr 20DOWNLOAD
Further guidance: Coronavirus job retention
scheme (CSJR) & Furloughed Workers (FW)
6 Apr 20DOWNLOAD
Latest Coronavirus job retention scheme update
8 April
8 Apr 20DOWNLOAD
Latest Coronavirus job retention scheme update
14 April
14 Apr 20DOWNLOAD
Latest Coronavirus job retention scheme update
17 April
17 Apr 20DOWNLOAD
Coronavirus job retention scheme now live20 Apr 20DOWNLOAD
Working safely during and after the pandemic20 Apr 20DOWNLOAD
Coronavirus: New restrictions on workplaces22 Apr 20DOWNLOAD
Further guidance – Coronavirus job retention scheme (CSJR)30 Apr 20DOWNLOAD
HM Government announces ‘COVID Secure’
Guidance to businesses – Offices & Contact Centres
13 May 20DOWNLOAD
Coronavirus: Updated Treasury Directions for
Coronavirus Job Retention Scheme
26 May 20DOWNLOAD
Coronavirus: Scottish Government announces Test
and Protect advice for employers
27 May 20DOWNLOAD
Chancellor announces changes to Coronavirus Job Retention Scheme from July29 May 20DOWNLOAD
Latest Coronavirus job retention scheme update
15 June
15 Jun 20DOWNLOAD
Latest Coronavirus job retention scheme update
– flexible furlough scheme now live
1 Jul 20DOWNLOAD
New Jobs Support Scheme to replace Coronavirus
Job Retention Scheme
24 Sep 20DOWNLOAD

Financial support

Updates

How to access government financial support19 Mar 20DOWNLOAD
Business support information from the Scottish Government including property information20 Mar 20DOWNLOAD
Insurance Implications26 Mar 20DOWNLOAD
Business awareness – court system8 Apr 20DOWNLOAD
In tense times, tensions and disputes can arise.
What are the options?
22 Apr 20DOWNLOAD
Business Awareness – update on court system30 Apr 20DOWNLOAD

General meetings

Updates

Coronavirus and general meetings1 Apr 20DOWNLOAD
UPDATE: Proposed legislation for companies, registered societies and SCIOs22 May 20DOWNLOAD
Coronavirus and general meetings update
– Corporate Insolvency & Governance Act 2020
1 Jul 20DOWNLOAD

Property issues

Updates

Rent suspension or deferral during the Coronavirus pandemic30 Apr 20DOWNLOAD
Can sports facilities be re-opened yet?15 May 20DOWNLOAD

 

Sports events

Updates

Coronavirus, sports events, frustration and force majeure18 Mar 20DOWNLOAD
Event organisers guidance note19 Mar 20DOWNLOAD

Sports related issues

Updates

Conduct in sport matters26 Mar 20DOWNLOAD
Safeguarding and disclosure checks26 Mar 20DOWNLOAD
Sport club guidance27 Mar 20DOWNLOAD
Anti-doping during the pandemic20 Apr 20DOWNLOAD
Guidance on the phased return of sport and recreation18 May 20DOWNLOAD
Government announces further restrictions on
sport, exercise and leisure
12 Oct 20DOWNLOAD

Briefing

Briefing papers
Data protection

Overview

GDPR DevelopmentsMay 19DOWNLOAD
GDPR FAQsOct 18DOWNLOAD
Data Protection for Sports Governing BodiesMar 18DOWNLOAD
Key Changes under the GDPR for ClubsMar 18DOWNLOAD
Using the Data Processing Templates (Clubs)Mar 18DOWNLOAD
Using the Data Processing Templates (SGBs)Dec 17DOWNLOAD
Key Changes under the GDPR for SGBsDec 17DOWNLOAD
Safeguarding / Investigations

Overview

The use of photographic and video images of
children and young people
Jul 18DOWNLOAD
Witness preparation – dos and don’tsOct 17DOWNLOAD
Corporate governance

Overview

Incorporating your clubSept 20DOWNLOAD
Directors DutiesAug 20DOWNLOAD
Top 5 tips when thinking about charitable statusJun 19DOWNLOAD
Copyright License Advice NoteOct 18DOWNLOAD
Persons of Significant ControlOct 16DOWNLOAD
Club transfer processDec 20DOWNLOAD
Employment

Overview

Key Considerations in becoming an employerMar 19DOWNLOAD
Amending the contract of employment for the
purposes of GDPR
Apr 18DOWNLOAD
General HonorariumsNov 16DOWNLOAD

Guides

Guides
Data protection

Guide

Data Protection for Sports Governing Bodies – An Introductory GuideJul 17DOWNLOAD
Equality

Guides

Positive action in sport – breaking down barriers and promoting sport to allNov 16DOWNLOAD
Equalities issues in sport – An introductory guide for governing bodiesMay 16DOWNLOAD
Corporate governance

Guide

Legal Awareness Register – guide to legislation and codes applicable for SGBs and monitoring legal riskNov 16DOWNLOAD
Club transfer processDec 20DOWNLOAD
Hybrid working

Update

Scottish Government’s guidance for office working now publishedJan 22DOWNLOAD

Templates

Templates
Data protection

Templates

 

Clubs Privacy Notice WordingMar 22DOWNLOAD
Clubs Privacy Notice Wording for EmployeesMar 22DOWNLOAD
Clubs Data Processing AgreementMar 22DOWNLOAD
Example Data Processing Clauses for ClubsMar 22DOWNLOAD
Example Privacy Notice for Club MembersMar 22DOWNLOAD
SGB template Data Processing AgreementMar 22DOWNLOAD
Example Data Processing Clauses for SGBsMar 22DOWNLOAD
Example Privacy Notice for SGB MembersMar 22DOWNLOAD
SGB Privacy Notice WordingMar 22DOWNLOAD
SGB Privacy Notice Wording for EmployeesMar 22DOWNLOAD
Data Protection PolicyJun 20DOWNLOAD

 

Safeguarding / Investigations

Overview

Letter to Witnesses re: giving evidence at tribunalsOct 17DOWNLOAD
Corporate governance

Overview

Questionnaire for the review of a governing body’s articles of associationOct 15DOWNLOAD

Articles

Short Pay?

Sport briefing: deductions from pay for the purchase of season tickets by employees have been held not to infringe the national minimum wage legislation, though only one of the arguments succeeded.
by Bruce Caldow in The Journal – June 2019

Read the article in full

NEW

Training
GDPR

Overview

GDPR Refresher Module 1Jun 20WATCH
GDPR Refresher Module 2Jun 20WATCH
GDPR Refresher Module 3Jun 20WATCH
GDPR Refresher Module 4Jun 20WATCH
GDPR Refresher Module 5Jun 20WATCH
Governance

Overview

Organisational StructuresJun 19DOWNLOAD

Documents

Useful documents
Guides

Links to documents

Equality

Positive Action in Sport – breaking down barriers and promoting sport to allNov  16DOWNLOAD
Equalities Issues in Sport – An introductory guide for Governing BodiesMay 16DOWNLOAD

Corporate governance

Legal Awareness Register – Guide to legislation and codes applicable for SGBs and monitoring legal riskNov 16DOWNLOAD

 

CONTACT US

Get in touch

SGBs can access the helpine by completing the form below or calling 0141 227 9333.

Speak to us today on 0330 159 5555

Get in touch

CONTACT US

SGB helpline

Submit your enquiry by completing the form below.